[teampractices] [FYI] Planning offsites

Fri Aug 26 02:00:50 UTC 2016

Thanks, Kevin!

On Thu, Aug 25, 2016 at 6:17 PM, Kevin Smith <ksmith at wikimedia.org> wrote:

> Thanks for those ideas. I added them to the page. Anyone is free to add
> their ideas, and I can always edit them or move them around if necessary.
>
>
> Kevin Smith
> Agile Coach, Wikimedia Foundation
>
>
> On Thu, Aug 25, 2016 at 2:55 PM, Geeta Kavathekar <
> geetakavathekar at gmail.com> wrote:
>
>> I just wanted to share my experience from also organizing and
>> facilitating global team meetings generally held in Asia. For the
>> generation of ideas we used the "World Cafe" method. It was good especially
>> to give team members that may not feel so comfortable speaking due fluency
>> and/or personality a chance to voice their ideas.
>>
>> http://www.theworldcafe.com/key-concepts-resources/world-cafe-method/
>>
>> For the "getting agreement" when we were in a smaller group trying
>> consolidate and prioritize we used a rubber ball to different team members
>> and when they had the ball it was their chance to speak. It was the
>> person's (who had the ball) decision on who to throw the ball to next and
>> again allowed people to speak and no one person to monopolize the
>> conversation. It also made it fun and lively!
>>
>> We also used the Covey Important and Urgent Matrix to prioritize and then
>> finally I had 2-3 buckets and people voted by placing a paper with the
>> items they thought were the priorities.
>>
>>
>> On Mon, Aug 22, 2016 at 3:24 PM, Kevin Smith <ksmith at wikimedia.org>
>> wrote:
>>
>>> My understanding is that the main other initiative is coming from
>>> Finance, and is focused on spending donor money wisely for group travel
>>> (including but not limited to offsites). It includes travel, admin, and
>>> c-levels. They seem to be in kind of a planning and fact-finding phase
>>> right now.
>>>
>>>
>>>
>>> Kevin Smith
>>> Agile Coach, Wikimedia Foundation
>>>
>>>
>>> On Mon, Aug 22, 2016 at 12:09 PM, Joel Aufrecht <jaufrecht at wikimedia.org
>>> > wrote:
>>>
>>>> Is there documentation or tracking tasks or home pages for the other
>>>> initiatives?  What are they focusing on?
>>>>
>>>>
>>>>
>>>> *-- Joel Aufrecht*
>>>> Team Practices Group
>>>> Wikimedia Foundation
>>>>
>>>> On Fri, Aug 19, 2016 at 3:33 PM, Kevin Smith <ksmith at wikimedia.org>
>>>> wrote:
>>>>
>>>>> I have posted a draft page[1] which will evolve into a checklist and
>>>>> linky portal, to help guide how to plan and run an offsite. It is a very
>>>>> early work in progress, but I hope to flesh it out substantially over the
>>>>> next week or two. At that point, I'll declare the related phab task[2]
>>>>> done. If you feel motivated to contribute, feel free to add to the
>>>>> checklist, or comment on the talk page.
>>>>>
>>>>> As a side note, there are other initiatives in the foundation also
>>>>> aimed at documenting or improving the processes for offsites. This (TPG)
>>>>> part will focus mostly on the content and outcomes.
>>>>>
>>>>> [1] https://www.mediawiki.org/wiki/Team_Practices_Group/Planning
>>>>> _offsites
>>>>> [2] https://phabricator.wikimedia.org/T138777
>>>>>
>>>>> Kevin Smith
>>>>> Agile Coach, Wikimedia Foundation
>>>>>
>>>>>
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>>>>>
>>>>>
>>>>
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>>
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