[teampractices] [FYI] Planning offsites

Thu Aug 25 23:17:55 UTC 2016

Thanks for those ideas. I added them to the page. Anyone is free to add
their ideas, and I can always edit them or move them around if necessary.

Kevin Smith
Agile Coach, Wikimedia Foundation

On Thu, Aug 25, 2016 at 2:55 PM, Geeta Kavathekar <geetakavathekar at gmail.com
> wrote:

> I just wanted to share my experience from also organizing and facilitating
> global team meetings generally held in Asia. For the generation of ideas we
> used the "World Cafe" method. It was good especially to give team members
> that may not feel so comfortable speaking due fluency and/or personality a
> chance to voice their ideas.
>
> http://www.theworldcafe.com/key-concepts-resources/world-cafe-method/
>
> For the "getting agreement" when we were in a smaller group trying
> consolidate and prioritize we used a rubber ball to different team members
> and when they had the ball it was their chance to speak. It was the
> person's (who had the ball) decision on who to throw the ball to next and
> again allowed people to speak and no one person to monopolize the
> conversation. It also made it fun and lively!
>
> We also used the Covey Important and Urgent Matrix to prioritize and then
> finally I had 2-3 buckets and people voted by placing a paper with the
> items they thought were the priorities.
>
>
> On Mon, Aug 22, 2016 at 3:24 PM, Kevin Smith <ksmith at wikimedia.org> wrote:
>
>> My understanding is that the main other initiative is coming from
>> Finance, and is focused on spending donor money wisely for group travel
>> (including but not limited to offsites). It includes travel, admin, and
>> c-levels. They seem to be in kind of a planning and fact-finding phase
>> right now.
>>
>>
>>
>> Kevin Smith
>> Agile Coach, Wikimedia Foundation
>>
>>
>> On Mon, Aug 22, 2016 at 12:09 PM, Joel Aufrecht <jaufrecht at wikimedia.org>
>> wrote:
>>
>>> Is there documentation or tracking tasks or home pages for the other
>>> initiatives?  What are they focusing on?
>>>
>>>
>>>
>>> *-- Joel Aufrecht*
>>> Team Practices Group
>>> Wikimedia Foundation
>>>
>>> On Fri, Aug 19, 2016 at 3:33 PM, Kevin Smith <ksmith at wikimedia.org>
>>> wrote:
>>>
>>>> I have posted a draft page[1] which will evolve into a checklist and
>>>> linky portal, to help guide how to plan and run an offsite. It is a very
>>>> early work in progress, but I hope to flesh it out substantially over the
>>>> next week or two. At that point, I'll declare the related phab task[2]
>>>> done. If you feel motivated to contribute, feel free to add to the
>>>> checklist, or comment on the talk page.
>>>>
>>>> As a side note, there are other initiatives in the foundation also
>>>> aimed at documenting or improving the processes for offsites. This (TPG)
>>>> part will focus mostly on the content and outcomes.
>>>>
>>>> [1] https://www.mediawiki.org/wiki/Team_Practices_Group/Planning
>>>> _offsites
>>>> [2] https://phabricator.wikimedia.org/T138777
>>>>
>>>> Kevin Smith
>>>> Agile Coach, Wikimedia Foundation
>>>>
>>>>
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>>>>
>>>
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>>
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>
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