On 18 March 2013 22:57, Katie Chan <ktc(a)ktchan.info> wrote: Just because something is being done by volunteers doesn't mean it isn't being done by Wikimedia UK. We need to get away from the idea that "Wikimedia UK" is synonymous with "The Board and Staff of Wikimedia UK".

On 18/03/2013 23:02, Thomas Dalton wrote: Of course I understand that, and I have always agree with that. I am actually hurt with the suggestion, deliberate or otherwise, that I have suddenly forgotten that because I have started working for Wikimedia UK! In this case, the bid isn't being submitted by volunteers and members of Wikimedia UK as part of Wikimedia UK. They are doing it as individuals with the support of Wikimedia UK the organisation. Going with your wording, just because something is being done by volunteers and or members of Wikimedia UK doesn't mean it is being done by Wikimedia UK. -- Katie Chan Any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent the view of any organisation the author is associated with or employed by. Experience is a good school but the fees are high. - Heinrich Heine

On 18 March 2013 23:10, Katie Chan <ktc(a)ktchan.info> wrote: The bid is funded by WMUK, the bid team are operating out of the WMUK office and the intention is for everything to be booked and paid for in the name of WMUK. Explain to me how this isn't a WMUK bid...

Perhaps I'm being particularly dumb this early in the morning, but I can't actually see why these semantics matter - certainly compared with, for example, delivering a high-quality bid. On 19 March 2013 08:26, Charles Matthews <charles.r.matthews(a)ntlworld.com> wrote:

On 19/03/13 08:44, Gordon Joly wrote: OOPS. Not necessarily keynote speakers(?), and "Cory Doctorow" (spelling). Gordo

Some interesting comments here! First of all the idea of WMUK supporting the bid has been chewed over by the board for many months. In the end they agreed to support the bid. Wikimania bids have not come from chapters traditionally but from volunteers in the local community. The support of the local chapter, if there is one, is seen as a plus. If the bid is successful we will work out a way of balancing the support the chapter can give with the desires of the independent bidding team. As Chris says this has been harmonious so far and we have offered them space in the office when they needed it. So beyond that there are no plans. Obviously we have been thinking about options and talking to previous hosts and the foundation about what would be good practice. But get involved! It isn't the Olympic but it would be BIG. Taking off my CEO at I will be lobbying for WIkimania only cycle lanes between the Barbican and the office, Jon On 19 March 2013 08:52, Charles Matthews <charles.r.matthews(a)ntlworld.com>wrote;wrote: -- *Jon Davies - Chief Executive Wikimedia UK*. Mobile (0044) 7803 505 169 tweet @jonatreesdavies Wikimedia UK is a Company Limited by Guarantee registered in England and Wales, Registered No. 6741827. Registered Charity No.1144513. Registered Office 4th Floor, Development House, 56-64 Leonard Street, London EC2A 4LT. United Kingdom. Wikimedia UK is the UK chapter of a global Wikimedia movement. The Wikimedia projects are run by the Wikimedia Foundation (who operate Wikipedia, amongst other projects). Telephone (0044) 207 065 0990. Visit http://www.wikimedia.org.uk/ and @wikimediauk

On 19 March 2013 09:39, David Gerard <dgerard(a)gmail.com> wrote: No worries then. The much-neglected grassroots activists will turn up in droves, tip their hats, and ask only yo be called on again when Wikimania next hits London. Charles

On 19 March 2013 09:59, David Gerard <dgerard(a)gmail.com> wrote: There is still time to communicate more effectively with said grassroots. This is a theme I have been addressing in what I hope have been non-adversarial ways since I stopped working for WMUK (pretty much on this issue). I don't see that win-win is out of the question. Credit for the stakeholder analysis business should go to Fae, with whom I raised this point quite some time ago. It just needs to be higher up the agenda, like all the other things (there aren't that many) that would grow the active UK community. I put the point this way to a WMUK trustee recently: the question of how many outreachy-networky things WMUK should be taking on is of the nature "how long is a piece of string?", while the grow-the-base things are "fingers of one hand". What I'm really not happy about is the conference strand being a cuckoo in the nest. Charles

On 18/03/13 23:15, Michael Peel wrote: The bid mentions the "70,000 volunteers" (Games Makers) of the London 2012 Olympics...... Gordo P.S. I have already volunteered.

We are looking at these kinds of details at the moment and haven't reached a firm decision, but I think we're tending towards the former. (For what it's worth, I prefer to look at it as the bid team's Wikimania bid, supported by Wikimedia UK, rather than as "a Wikimedia UK bid". But hairsplitting aside, I'm really glad that it's a bottom-up, volunteer-led bid which we are helping.) Chris

On 19 March 2013 09:41, Gordon Joly <gordon.joly(a)pobox.com> wrote: That would be my suggestion. It isolates the charity's main funds from the risks of the event (which will have a budget roughly equal to the annual budget of the rest of the charity, so the risks are pretty substantial) while still providing most of the benefits of going through WMUK.

Hi All I am glad to see there is loads of enthusiasm for the Wikimania bid. To reiterate Richards point below. There are concerns and issues that we need to solve but I am confident we will find an appropriate solution. I have had a meeting with Ed and James who are well aware of the contractual positions, legal risks and general issues that rise out of such an event. There are many ways to cut this and to provide a structure to deliver the event. Great to see support for the bid and here is hoping we can win it! Thanks Saad -----Original Message----- From: wikimediauk-l-bounces(a)lists.wikimedia.org [mailto:wikimediauk-l-bounces@lists.wikimedia.org] On Behalf Of Richard Symonds Sent: 19 March 2013 12:52 To: UK Wikimedia mailing list Subject: Re: [Wikimediauk-l] Wikimania 2014 in London. It's a complex set of affairs - but this is something that we'll have to discuss in part with the WMF's financial and legal teams, once the UK team win the bid. We're still in the first stages at the moment. Rest assured that we will be taking professional advice - but that any other opinions or offers of help will be greatly appreciated! The key goal, of course, is to protect the charity, the movement, and most importantly the volunteers. Richard Symonds Wikimedia UK 0207 065 0992 Wikimedia UK is a Company Limited by Guarantee registered in England and Wales, Registered No. 6741827. Registered Charity No.1144513. Registered Office 4th Floor, Development House, 56-64 Leonard Street, London EC2A 4LT. United Kingdom. Wikimedia UK is the UK chapter of a global Wikimedia movement. The Wikimedia projects are run by the Wikimedia Foundation (who operate Wikipedia, amongst other projects). Wikimedia UK is an independent non-profit charity with no legal control over Wikipedia nor responsibility for its contents. On 19 March 2013 12:29, Thomas Dalton <thomas.dalton(a)gmail.com> wrote: _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org http://mail.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: http://uk.wikimedia.org

[putting WM2013 hat on] Wikimedia Hong Kong thought about setting up a subsidiary company for Wikimania 2013 but decided against it. This is because the subsidiary company (and therefore Wikimania) will not enjoy charity benefits, discounts, or tax deductibility, which renders "the benefits of going through" the chapter nothing more than a brand name. Deryck On 19 March 2013 12:29, Thomas Dalton <thomas.dalton(a)gmail.com> wrote: