I think a 'day overlapping' would be a good idea. Time and place - I am willing to go most places, Dates need to be settled soon as my family are making tourism plans. Regards, Richard. On 11/12/13 21:45, Anasuya Sengupta wrote:

Hello again, members of the Advisory Group, I have heard back from some but not all of you about your availability for these proposed dates in May. Several of you have confirmed availability, while others have noted some challenges in scheduling and logistics. Please note that costs associated with your participation in the Advisory Group meeting will be covered by the WMF/FDC budget. To those of you I haven't heard from yet, I look forward to hearing about your availability! Cheers, and with sincere gratitude for your work, Katy On Tue, Jan 14, 2014 at 4:05 PM, Katy Love <klove(a)wikimedia.org> wrote:

Dear Katy, Perhaps I've missed it, but do we have a written assignment or remit or what the FDC AG is supposed to do or accomplish at this meeting? I'd think that is important enough to be signed off on by the board (if possible), even if it is a short (I hope it is short) 5 point bullet list, or even a very general "Please give your impressions of how well the FDC has worked in its 1st 2 years." I suppose this is related to your "2. We would like to suggest a small group of AG members help the FDC staff (that is Anasuya, Winifred, and me) to plan the agenda and create a list of issues for the AG to address. Can you let me know if you'd like to join this group?" (yes, I will if it comes to that, but I think we should do what the entire Wiki-movement wants us to do, which is best expressed by the WMF Board) Without having thought much about it, I'll suggest a list that looks something like: 1. Evaluate reactions to the FDC process from the FDC, staff, applicants, and the general Wikimedia community (including ad hoc feedback and material collected by the FDC staff) 2. Review the original founding documents for the FDC and it's purpose and goals. To what extent have the goals been realized? What have been the obstacles to achieving these goals? Do these goals still seem appropriate? 3. What surprises or unexpected events and issues have occurred that were not considered in the founding documents that effect the FDC's operations? 4. Review the mechanical operations of the FDC and staff - do they meet the FDC's goals. (a micro viewpoint) 5. Review the overall operations. Are they in general accomplishing what we want them to? (a macro viewpoint) 6. Make any recommendations of needed changes. I'm certainly not married to any of these. Some folks might only want 4 and 6, other people might only want 5 and be opposed to making any detailed recommendations. But in any case we need to know what we should accomplish, and prepare for the task. Sincerely, Pete Ekman User:Smallbones On Mon, Jan 20, 2014 at 4:38 AM, Ting Chen <wing2004philopp(a)gmail.com>wrote;wrote:

Hello FDC Advisory Group, Over the last several weeks, as we waited for responses, we have been working to determine the logistics for this meeting. I wanted to confirm the dates as *25-26 May (Sunday/Monday) in Frankfurt, Germany*. We expect to begin with an optional dinner on 24th May with the Funds Dissemination Committee and then move into a half day meeting with them in the morning of the 25th May (Sunday). Venue and accommodation options are being investigated. I am also pleased to say that the majority of the Advisory Group members have confirmed that they will be able to attend the meeting, which is terrific news. Again, note that the costs of your attendance at this meeting will be covered by the Wikimedia Foundation. I want to thank Pete and Richard for agreeing to join the small group of those working on the agenda. If there is one more person who would like to join, please let us know. Our team will reach out to you in the coming weeks to begin planning the agenda, and we will be sure to secure inputs from members of the Board. Pete, you had asked about the written assignment or remit for the meeting. The FDC Framework outlines the goals for this meeting as: The Advisory Group will return in a formal capacity at two points before disbanding in September of 2014: <<snip>> 2. After 1.5 years (three rounds) of funds dissemination has been completed and assessed (roughly, in mid-March 2014), the Advisory Group will meet again to advise the WMF Executive Director on improvements to the process based on updated assessment and learnings. [1] Pete, I believe your suggested agenda points are very much on target with that outlined goal above, and can be further refined with the small group. Our travel team will be reaching out to you shortly to begin to support you with visa requests (if needed) as well as to book your travel. Please let me know if you have any questions or concerns. Also, kindly cc: FDCsupport(a)wikimedia.org to ensure no gaps in communication. Warm regards to all, and a happy valentine's day to those celebrating it! Katy [1] https://meta.wikimedia.org/wiki/Grants:APG/Funds_Dissemination_Committee/Fr… *(see "Two-year Trial Period") * On Wed, Jan 22, 2014 at 4:17 PM, Katy Love &lt;klove(a)wikimedia.org&gt; wrote: in the coming months. In the mean time, here is a list of the three rounds of funding requests and the FDC recommendations. The best go-to spot for all proposals and recommendations is on the FDC portal under the Proposals section: https://meta.wikimedia.org/wiki/Grants:APG/Proposals https://meta.wikimedia.org/wiki/Grants:APG/Proposals/2012-2013_round1 https://meta.wikimedia.org/wiki/FDC_portal/FDC_recommendations/2012-2013_ro… https://meta.wikimedia.org/wiki/Grants:APG/Proposals/2012-2013_round2 https://meta.wikimedia.org/wiki/FDC_portal/FDC_recommendations/2012-2013_ro… https://meta.wikimedia.org/wiki/FDC_portal/Proposals/2013-2014_round1 https://meta.wikimedia.org/wiki/FDC_portal/FDC_recommendations/2013-2014_ro… know. wrote: to have a compiled file of last years request from the partner organizations, response and proposal of the FDC and response and feedback from the partner organizations sent to the advisory group please? I know they are all on meta but it would be more convenient to have a compiled file with them altogether. for these proposed dates in May. Several of you have confirmed availability, while others have noted some challenges in scheduling and logistics. Advisory Group meeting will be covered by the WMF/FDC budget. about your availability! evaluate the first two year's of existence of the FDC and make recommendations to the Executive Director on how to proceed. The FDC staff would like to begin planning for the Advisory Group meeting, which will be in May 2014. plan for a half-day of overlap with the FDC members themselves. The FDC deliberation timeline tight, and is likely to be held May 21-24. The location has not been confirmed, but is likely to be in Europe, quite possibly in Germany. be held on the 25-26 May (Sunday and Monday) in Europe (again, likely in Germany). We suggest two days, though you may feel more or less time is needed. Note that these dates overlap with the US holiday weekend (Memorial Day). attend this meeting? staff (that is Anasuya, Winifred, and me) to plan the agenda and create a list of issues for the AG to address. Can you let me know if you'd like to join this group? to your engagement on this work. wrote: settled soon as my family are making tourism plans. you detailed course.