[teampractices] Tracking team member calendars?

Wed May 27 20:00:29 UTC 2015

Thanks all, and especially S for pointing out existing documentation. We so
desperately need a single place to find all this wisdom.

I remain torn about whether or not to set up team calendars.

Kevin Smith
Agile Coach
Wikimedia Foundation

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On Tue, May 26, 2015 at 7:15 PM, S Page <spage at wikimedia.org> wrote:

> On Tue, May 26, 2015 at 2:30 PM, Kevin Smith <ksmith at wikimedia.org> wrote:
>
>> Do we have any best practices for tracking team member vacations, travel,
>> etc.?
>>
> We have several :)
>
> The description of WMF Sick/Vacation calendar
> <https://www.google.com/calendar/embed?src=wikimedia.org_ljc5vdg9vevjf5l948m1fsk5u4%40group.calendar.google.com&ctz=America/Los_Angeles>
> in https://office.wikimedia.org/wiki/Office_IT/Calendars says
> Add sick, vacation, working remote, OOO, holidays, etc. to this.
> That's pretty definitive. Yes it can fill your Google calendar window ,but
> it's easy to uncheck a calendar. It's only viewable by wikimedia.org
> members
>
> Meanwhile
> https://office.wikimedia.org/wiki/Staff_handbook/Benefits#Time_Off_Benefits
> says "These instructions include how to add your time off plans to shared
> calendars", but... they don't! Maybe someone copy-pasted from
> https://office.wikimedia.org/wiki/ADP_Employee_Self_Service_Portal#Coordinating_Time_Off_with_Calendars
> which echoes Guillaume's reply:
>
>    1. Put your time off on your calendar, and copy (or invite) your
>    manager. ...
>
> (but doesn't mention shared calendars).
>
> Note you can view an event and More actions > Copy to *Another calendar*,
> so creating two calendar events isn't twice the work.
>
> Nick Wilson (Quiddity) replied:
>
>> The two teams I work with (CL and Collaboration) both use their team's
>> gcalendar (using copied events from personal calendars) to track member's:
>> vacations, extended-sickdays, traveldays, etc.
>>
>
> Using a team calendar instead of WMF Sick/Vacation allows staff to be more
> open about "out today for drug rehab", and you can use it for intra-day
> absences ("Out until 1pm, note missing the deploy"), but doing so means WMF
> is inconsistent.
>
> Cheers,
> --
> =S Page  WMF Tech writer
>
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