[teampractices] Tracking team member calendars?

Wed Jun 3 21:27:35 UTC 2015

I have found the easiest/most useful method to add vacation time as
calendar events on my own personal calendar (as Guillaume described). This
lets others trying to schedule meetings with me see when there is a
conflict without having to double check against another calendar (one that,
if everyone actually used it, would be rather noisy and difficult to parse
through).

I was also under the impression that the WMF sick/vacation calendar was
defunct? Regardless, I personally stopped using it long ago when it was
clear not many people were using it - or checking it.

On Wed, May 27, 2015 at 1:00 PM, Kevin Smith <ksmith at wikimedia.org> wrote:

> Thanks all, and especially S for pointing out existing documentation. We
> so desperately need a single place to find all this wisdom.
>
> I remain torn about whether or not to set up team calendars.
>
>
>
> Kevin Smith
> Agile Coach
> Wikimedia Foundation
>
>
>
> *Imagine a world in which every single human being can freely share in the
> sum of all knowledge. That's our commitment. Help us make it a reality.*
>
> On Tue, May 26, 2015 at 7:15 PM, S Page <spage at wikimedia.org> wrote:
>
>> On Tue, May 26, 2015 at 2:30 PM, Kevin Smith <ksmith at wikimedia.org>
>> wrote:
>>
>>> Do we have any best practices for tracking team member vacations,
>>> travel, etc.?
>>>
>> We have several :)
>>
>> The description of WMF Sick/Vacation calendar
>> <https://www.google.com/calendar/embed?src=wikimedia.org_ljc5vdg9vevjf5l948m1fsk5u4%40group.calendar.google.com&ctz=America/Los_Angeles>
>> in https://office.wikimedia.org/wiki/Office_IT/Calendars says
>> Add sick, vacation, working remote, OOO, holidays, etc. to this.
>> That's pretty definitive. Yes it can fill your Google calendar window
>> ,but it's easy to uncheck a calendar. It's only viewable by wikimedia.org
>> members
>>
>> Meanwhile
>> https://office.wikimedia.org/wiki/Staff_handbook/Benefits#Time_Off_Benefits
>> says "These instructions include how to add your time off plans to shared
>> calendars", but... they don't! Maybe someone copy-pasted from
>> https://office.wikimedia.org/wiki/ADP_Employee_Self_Service_Portal#Coordinating_Time_Off_with_Calendars
>> which echoes Guillaume's reply:
>>
>>    1. Put your time off on your calendar, and copy (or invite) your
>>    manager. ...
>>
>> (but doesn't mention shared calendars).
>>
>> Note you can view an event and More actions > Copy to *Another calendar*,
>> so creating two calendar events isn't twice the work.
>>
>> Nick Wilson (Quiddity) replied:
>>
>>> The two teams I work with (CL and Collaboration) both use their team's
>>> gcalendar (using copied events from personal calendars) to track member's:
>>> vacations, extended-sickdays, traveldays, etc.
>>>
>>
>> Using a team calendar instead of WMF Sick/Vacation allows staff to be
>> more open about "out today for drug rehab", and you can use it for
>> intra-day absences ("Out until 1pm, note missing the deploy"), but doing so
>> means WMF is inconsistent.
>>
>> Cheers,
>> --
>> =S Page  WMF Tech writer
>>
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>>
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-- 
Arthur Richards
Team Practices Manager
[[User:Awjrichards]]
IRC: awjr
+1-415-839-6885 x6687
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