[Labs-admin] Ops meeting update 2/22

Thu Feb 23 13:21:21 UTC 2017

> Let's burn the leftover techops travel budget by getting everyone to
> go to Vienna and adding a day before for us to have a mini-offsite.

Cool.

> I'm currently budgeting for 5 Cloud folks to travel to Wikimania.

I would like to go this year (I missed last year).  I think Andrew and Yuvi
were our folks last year.  Depending on budget I think it may
make sense to plan for each person to go to wikimania every other year,
with as much presence at hackathons as possible too :)  Maybe andrew
and I could trade off wikimania's and openstack conferences or kubecon.
IDK :)

> *  I'll be staying for the Tech managers meeting on 2017-05-22 (and
> will drag Chase along if he agrees)

I would arrive 2017-05-17 and leave 2017-05-23?  That seems fine.

I need to put in for this then now I imagine.  I haven't responded to
anything about going yet as I wasn't. sure

> I've budgeted 6 travelers x 6 nights for all of the techops folks in
> Cloud Services to go to a full week long combined Techops off-site.
> Same deal as hackathon travel, if we don't spend it all that's fine
> but its better to have more than we need rather than the opposite.

One thing to keep in mind, while everyone in ops strives to cover everyone
else (and I have no doubt anyone in the
general ops bucket would jump in).  We should plan for our own overlap as
much as possible.  We have been doing this
even now as a sub-team.  That means an extra day for at least one of these
people on the front side, and one back side.
Over the course of several trips a year this will add up.

So plans will be something like: 6 people traveling for 38-40 nights for
overlap (depending on actual travel distances).  Usually we
have said 1 person on hand designated is OK, and that's a minimum.  In
terms of hackathon, wikimania, etc.  It's definitely
more feasible for these 4 or 5 folks to all be present (than the entirety
of ops)  but at a bare minimum we have to plan on someone not being in
transit at all times.  Anyone who has been here less than 6 months almost
surely won't be able to provide the needed cover, and most likely someone
with a tenure of less than a year isn't ideal.
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